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How to Grow, Manage and Optimise Your Internet Empire

157

internet-empireThis is an article I’ve been waiting a long time for somebody else to write. Over the years, I’ve changed how I manage my online projects so drastically that I wished someone would come along and say, “Okay, Glen, this is how it’s done.” Sadly, that just never happened.

Instead of waiting around for some perfect solution – though there probably isn’t one – I decided to share with you all, the strategy which helps me to do what I do. Although my system is by no means perfect (and you should really just use the things you think will help you), it is the most effective I’ve found after years of running popular websites. Hopefully I can learn a thing or two from you all in the comments as well.

Day-to-Day Operations

This section is going to look at my advice for dealing with the day-to-day tasks of your online business. It’s so easy to get caught up the finer details and trying to be everywhere that you miss the bigger picture. Trust me when I say that I’ve found, from experience, the finer details should always be your last concern, and trying to be everywhere leaves you nowhere.

  • Don’t Work on Too Many Projects: If you watch Gordon Ramsay’s Kitchen Nightmares you’ll see the first thing he does with fledgling restaurants is reduce the number of items on their menu. Instead of offering 30 mediocre dishes, he helps the restaurant produce 10 amazing ones. Though I have sites which are nothing amazing and purely for testing purposes, I now actually have a very small portfolio of sites I work on. Give yourself the time to make every website great, and you’ll increase your chances of success online.
  • Don’t Only Work on Sites Which Depend on You: This may sound strange, but you also shouldn’t involve yourself in too many sites which require your presence. ViperChill, for example, requires my presence, because it just wouldn’t be the site it is without me writing here. Some of my affiliate sites, however, haven’t needed my personal touch for months, as they’re automated or handled by other people. The less you’re required to deal with your own sites, the less running your internet empire feels like a job. Being able to decide what you work on each day is empowering. Make sure you can delegate tasks you need to complete, if necessary.
  • Create a Space for Important Information: I use Google Docs as the online base for my internet empire. Firstly, it enables me to create files I can quickly share and collaborate on with others. Secondly, I can have quick-access to important information about my websites. I don’t like scouring through emails to find FTP details, Nameservers, or website logins if I’m on another computer. Instead, I just head over to Google Docs and have everything I need at a glance. I also use some kind of code (e.g. miss a letter off things, or add 1 to all numbers) so people can’t decrypt your passwords if they were ever able to access the file.
  • Quickly Identify the Best Use of Your Time: If you don’t know what you should be working on, you’ll find yourself working on everything, but not getting much done. As soon as you start treating the running of your websites as a business, you need to identify what the most effective use of your time is. For me, it’s link building and writing. For you it may be same or entirely different. Whatever it is, you need to be clear about it, and the related tasks must be at the top of your priorities list.
  • Limit Your Distractions: Since taking my internet business seriously, I’ve stopped using services like MSN Messenger, Google Chat, and anything else I don’t need. All I have is a Skype account with about 20 contacts, and they keep me busy enough. Just like how you need to focus on the best use of your time, you also need to rid from your life the things which impede on your time.

Following this advice will not only make your daily operations easier, but you’ll also find yourself to be far more productive.

Finances

Although there’s a stigma against saying that you want to make as much money as you can, the goal with your internet empire should be to do exactly that. Of course; making as much money as you can in an ethical manner. It’s not worth making a lot of money from your audience in one shot if you’re going to dissuade them from making future purchases with you.

  • As Soon As You Make Money, Get Advice: The advice in this case being in the form of an accountant. Although I know many people who don’t pay taxes on their internet income, if you want to stay on the right side of the law, then you should. If your income is small then you can operate as a sole trader and then register a limited liability company once that income grows. Of course, this depends on which country you’re in, how many people you employ, and so on. Make sure you get advice from a specialist in this area; it may cost a bit of cash, but it’s worth it over the long run.
  • Keep Your Strategy In Mind: Your online strategy totally depends on whether you’re trying to make money quickly, or you’re focused on a long-term goal. I started out building “quick-win” sites in order to survive from my online income, and then poured more energy into sites which I knew would only pay off a year or two down the road. Be clear about what you’re trying to do, before you get started.
  • If You Can Do Something Yourself, Do It: Though I outsource most things I can do myself today, I highly recommend you try doing everything yourself when you’re first starting out. Don’t waste money if you can save it, and benefit from learning a new skill at the same time. I save money on design work (such as eBook covers and logos), landing page coding and admin by doing these things myself. I became better at each thanks to a simple process of trial and error in order to get things done.
  • Don’t Buy Anything You Don’t Need: This point could apply to life in general, but it’s especially important to keep in mind when you’re running an internet business. The lure of fancy eBook’s and “time saving” software is strong, but you must resist your urges and only spend money on things you truly need to succeed. On the flip-side, buying a fancy desk that only looks better than your current one, is money you could have spent on advertising or design work to grow your business.
  • Track Your Expenses: The fees associated with running an online business can be small, but usually you have a lot of small outgoings, which can quickly add up. Some of my own expenses include Aweber, E-Junkie, domain purchases and outsourcing. Keep track of this so you don’t get any nasty surprises. It only takes a few minutes per month.
  • Re-Invest as Much as You Can: Unless you’re instantly depending on your internet income for a living, you should reinvest as much as your profits as necessary to help you grow even more. I could have cashed out on websites years ago for a large chunk of money, but I’ve made far more with them over the long haul. Unless you leave your sites to die, it’s unlikely that their value will ever decrease. I like to invest in things which are more likely to help my income grow, such as product creation, customer support, or conversion optimisation help.

If you put these six items into practice then you’re more likely to find yourself running a profitable online business, versus one which breaks even or loses you money.

internet-empire

Your Security and Privacy

I’ve received a few emails over the past year of running ViperChill where the sender was upset with me because they genuinely believed that I run adult websites. Of course, I never have and probably never will run an adult related website, but the issue hints at something you can’t afford to not take seriously: Online security.

You see there are tools out there which show other websites hosted on the same server as yours. If you use a shared host like Hostgator or Bluehost, then it’s likely you’re on a server with hundreds of other sites. Some of which, may be adult related. Online security is important if you don’t want your competitors – or anyone – to know more about other sites in your internet empire.

  • Use Separate Analytics Accounts: It wasn’t until about two years ago that I discovered something which scared me a little: If I hosted one site on Google Analytics, anyone could find out which sites I own in the same account. Not only through logging into my analytics account, but by using nifty spy tools online which crawl for analytics and Adsense duplicates (the same code, but on different sites). I initially started using separate accounts, but then decided to use GetClicky in order to house everything under one roof. It uses the same code for every user, so there’s no way to trace individual webmasters.
  • Host With Multiple Hosts / On Different C-Class IP’s: Not only can people tell which sites are on your Google Analytics account, then can also see other domains which are hosted on your server. For that reason, I personally use SEOHosting.com – a subset of Hostgator – who give me 30+ IP’s I can assign to separate domain names. You could do something similar, or alternatively use multiple hosts.
  • Block Domain Registration Details: The Whois directory gives you access to the registration details of any domain online. I use NameCheap for domain registrations who give you ‘WhoisGuard’ protection by default, which essentially hides your information from this directory. You could fake the details you use when registering a domain but I don’t recommend doing so. Just use a relevant protection service.
  • Use Your Own Nameservers: If you can with your current set-up then opt to create your own Nameservers. I make my Nameservers the same as the domain I’m hosting so that there’s no trail for people to try and trace, which I may or may not have protected as well. Not everyone can do this – especially on shared hosting – but definitely implement it if it’s an option.
  • Separate Your Emails Just like you should use separate analytics accounts, you should also use separate email accounts when corresponding for your various projects. I use Google Apps to host email on my own domains and you can add new sites to it in minutes. This just stops me from replying to emails about a different site with the wrong alias, because I forgot to select the drop-down in the sender field.
  • Backup Frequently: This is pretty obvious so I’ll keep this point short. Even if your host backs up your sites for you, it’s important you take initiative and have your own backups as well. There’s nothing worse than losing designs, coding, or content that you’ve been working on for months.
  • Limit Access for Workers: Though I’ve never had a freelance worker attempt to sabotage anything I’m working on, there’s no reason you shouldn’t limit the possibility of it happening. Besides regular backups, you should limit the FTP access that your workers have. I do this by giving them temporary passwords, which I change when they’re finished, and only giving them access to a certain folder on my site.

I don’t have any website right now that I need to hide, but it’s nice to keep as much of my network to myself as I can. I’m especially interested in anyone else sharing information on the security side of things in the comments below, as I’m sure there are a few more things I can learn.

Productivity Secret #1: Numbers Based Schedule

In the first of two secrets, I want to talk to you about my numbers based schedule, which helps me get more done each day than the average person. I wrote about it a few years ago on PluginID and it received some great feedback, so I thought now would be the best time to write about it here. The numbers based schedule simply requires you to identify which tasks you need to complete everyday, to help you get closer to your goals.

For example, some of mine include:

  1. Write an article for an affiliate site
  2. Meditate
  3. Clear email inbox

And so on. Once you’ve identified each item, assign it a number, and then create yourself a simple calendar in some spreadsheet software. Here’s an example of mine below:

numbers-schedule

Now, the task each day is to simply cross off every number on your list. This works well because you see tasks as simple numbers – not things that you dread – and you gain more motivation to work as you get to cross off another item on your list. Give this a try for a few days and see how it works out for you. I think you’ll be surprised.

Productivity Secret #2: Use Timetables

This is another tip I shared over on PluginID and is probably the most effective productivity system I’ve come across in years. The idea behind it is very similar to the timetables you used to have in school, but this time you fill them out with your own tasks. Once again, I’ll use myself as an example, to give you a clearer view of what I’m talking about.

Let’s say that today, the only free time I have is between 1pm and 5pm. Four hours to complete as much as I can. Most people would expect me to focus on the most important item on my to do list and just work on it until I’m finished. Then, if there’s time, move on to the next item.

Instead of doing this, I could actually allocate a period of time for every task I have to complete. I may give myself between 1pm and 3pm to write an article, from 3pm to 4:30pm to work on an eBook, and from 4:30pm to 5pm to check site analytics and respond to blog comments. Setting a time limit on your tasks forces you to get productive and do as much as you can in the time allocated.

There are just a few rules I follow:

  • Even if I don’t complete a task, I’ll move on to the next item once the time allocated has passed
  • If I don’t complete a task, I’ll add it to my timetable for later in the day, or the next day
  • You must not work on a task that isn’t on your timetable

Of course, if life gets in the way, you may need to implement some workarounds in order to get the most important things done, but generally, this system is highly effective. The reason this works so well is because tasks tend to take as long as the time you allocate to them. If you have just 30 minutes to create a logo before your shift at work ends, you’ll get it done in 30 minutes. If, on the other hand, you have all day just to get that logo finished, it will take far longer to finish than the 30 minutes it could have took.

I hope you’ve all gained something from seeing my strategy laid bare. I would love to hear how you go about doing things in the comments below…

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157 Comments


  1. Carla Marshall says:
    November 22, 2010 at 2:00 pm

    Congratulations Glen, another excellent post :-)

    Reply
    • Glen says:
      November 22, 2010 at 2:45 pm

      Thanks Carla,

      How is life?

      Reply
      • Carla Marshall says:
        November 22, 2010 at 2:47 pm

        Life is great, busy but productive. You staying in SA then?

        Reply
        • Glen says:
          November 22, 2010 at 2:51 pm

          Yep. Moving in with Diggy (upgradereality.com) and Graeme (teamohq.com) for six months. We’re all just going to be working away on our IM projects and helping each other out. A bit like in The Social Network, if you’ve seen it yet ;)

        • Carla Marshall says:
          November 22, 2010 at 2:55 pm

          Hahaha sounds like a great idea. Keep in touch!

  2. Henri Junttila says:
    November 22, 2010 at 2:03 pm

    Don’t work on too many projects. Yes, that’s my philosophy, and I constantly say no to new “opportunities” because I can’t focus with more.

    Working on sites that depend on you. Yup. I have the same philosophy as you. I have affiliate sites and other niche authority sites that work without me.

    I get distracted a lot, but I somehow get a lot of stuff anyway.

    Basically what I’m trying to say is that I agree with pretty much everything you’ve said, and I follow the same steps.

    That’s interesting about analytics. I never knew that. I’ve also been looking at SEOhosting.com but haven’t decided whether it’s worth it or not. I’m not that paranoid, yet.

    I’m digging it, sir!

    Reply
    • Glen says:
      November 22, 2010 at 2:46 pm

      Hey Henri,

      It has been a while buddy!

      Good to see that we follow a similar strategy :)

      Reply
  3. Alberto De Lucca says:
    November 22, 2010 at 2:11 pm

    Dude, you rule.
    Excellent article. Great advice. Easy to read.
    The hallmark of great content.
    Thanks!

    Reply
    • Glen says:
      November 22, 2010 at 2:46 pm

      Haha, thanks buddy :)

      Reply
  4. Profit Addiction says:
    November 22, 2010 at 2:14 pm

    Great post as always Glen. I love the productivity tips!

    Reply
    • Glen says:
      November 22, 2010 at 2:46 pm

      Thanks Jeremy :)

      Reply
  5. Devesh says:
    November 22, 2010 at 2:21 pm

    Another super awesome post Glen. I really like all your points.
    I’m currently managing all my sites from a single hosting but will soon change it !!

    Thanks for sharing this awesome Post dude. Keep Rocking.

    Reply
    • Glen says:
      November 22, 2010 at 2:46 pm

      You’re welcome Devesh,

      I appreciate the support :)

      Reply
  6. Salma says:
    November 22, 2010 at 2:25 pm

    OK, some of this information just passed over my head (the analytics bit) but I have learned so much, as always, from your posts Glen. I have also just recently switched to namecheap for domain registration just because I didnt want my personal info plastered all over the net! I am also planning on switching hosts sometime soon and have a question about that. I’m going to be having a lot of video content up soon (not youtube, not free), and wanted to know if you recommend any reliable hosts that allow videos to be uploaded via FTP on their site. If not any third party hosting you’d recommend (I’ve heard of Amazon S3, but it seems to be for really advanced users and I’m not!). I’m thinking of trying out e-junkie but just one video will set me back 200MB of space there, so….

    OK, before this turns any more rambly, I’ll end. Thanks for reading and thanks in advance for any advice!

    Reply
    • Glen says:
      November 22, 2010 at 2:47 pm

      You’re welcome Salma,

      To answer your question, I really don’t have much experience with this to be honest. I’ve heard lots of great things about Amazon S3 so that would be the only recommendation I could give. I’m sure it’s not too difficult to figure out if it’s so popular.

      Reply
  7. Kathryn Wilson says:
    November 22, 2010 at 2:25 pm

    Good, practical information here, thanks.
    Can I make a suggestion, which will help your readers and you? Break this post into 2 – 4 smaller posts: this will help readers assimilate the details more easily, and it’ll help you because you’ll have 2-3 more blog posts in the wings, to publish every few days.
    All the best, and thanks again

    Reply
    • Glen says:
      November 22, 2010 at 2:48 pm

      Then I would be like 99% of blogs, and post mediocre content on a frequent basis

      You must be new here ;)

      Reply
      • alex - unleash reality says:
        November 24, 2010 at 1:14 pm

        PWND

        Reply
      • Heidi S says:
        January 2, 2011 at 1:06 am

        Thank you Glen for the fantastic post. I can’t believe it has taken 2 months of researching to learn that there are serious security issues to consider you have given me a lot to think about.
        I like to write what I have to say and think about the length later. You are the first person I have found that believes as I do, that sometimes it takes a lot of words to get the point across. I guess I can stop wasting hours trying to trim 1000 words out of my posts just because the gurus say I should. Thanks!

        Reply
  8. Elizabeth says:
    November 22, 2010 at 2:36 pm

    Wooo
    Another post with lots of information…I think the best thing in this post is the Number Based Schedule :)
    And then about Security…Guess many people are not aware about the information people may be stealing from their websites. It includes me too

    Reply
    • Glen says:
      November 22, 2010 at 2:49 pm

      Thanks Elizabeth,

      I’m glad you enjoyed the post!

      Reply
  9. Jay says:
    November 22, 2010 at 2:42 pm

    Very true about how tasks tend to take the amount of time allocated to them. It shows the major flaw of working “hours” instead of being paid to complete tasks.

    What I also like was that this post, while lengthy, was so easy to read that I just breezed through it and still took it all in. :)

    Reply
    • Glen says:
      November 22, 2010 at 2:49 pm

      Awesome Jay,

      I wasn’t sure if I should have kept the bullet point format, but I decided to roll with it in the end :)

      Reply
  10. Ramkarthik says:
    November 22, 2010 at 2:44 pm

    Glen,

    I know it would bore you when I start my comment every time on your posts with “Great post Glen”. But your posts are ‘really good’ that I cannot imagine not saying it. So yeah, great post Glen.

    I have bookmarked this because it contains so many tips and I will have to re-read this many times in future.

    I rarely work on more than 3 projects at a time. Now from December, I’ll be working on my blog, learning everything I can about marketing and a new language. This also makes it easy to implement Leo Babauta’s MITs everyday. The three MITs will be the three projects I’m working on.

    About finance, some good tips there. I have this habit of spending on unnecessary items (as you said, in general life). I have a basic mobile which I thought of selling and buying a costlier one with more functions. But now after reading your post, I feel my basic mobile already has what a mobile should do: call and receive texts. So I’m not going to spend on it and instead buy a book that will help me reach the goals one of my projects quicker.

    Didn’t know about the problem of using a single account for managing all sites in Google Analytics until I read this post. Is it possible to move the sites to a new Google account now?

    Thanks for the great information at one place, Glen.

    Reply
    • Glen says:
      November 22, 2010 at 2:50 pm

      Haha, thanks Ram!

      I’m not sure if you can transfer over the data, but you can move them to a fresh account. Hopefully someone else can share their thoughts here :)

      Reply
      • Ramkarthik says:
        November 22, 2010 at 3:06 pm

        I’ll look into that then. Wonder how you keep finding these interesting informations.

        And BTW, for managing passwords, you should check out LastPass. It is free and you can access it from anywhere. I use it and I’m loving it. With it, you wouldn’t have to remember much. Just your email ID and one master password. Also lets you automatically login, which saves time.

        Reply
      • Bob Hiler says:
        November 22, 2010 at 8:52 pm

        You can’t transfer data between two GA Profiles. However, you can create another Profile under another Account, and then use both the old Profile (which has the old data and continues to get new data) and the new Profile (which has new data) in your tracking code. Just google “multiple google analytics on one page” to see how to modify your tracking code. However, this approach means that your Profiles won’t be “hidden” as described above.

        However, if you are going to “link” your multiple sites to a single Google AdSense account (so you can see AdSense tracking by URL in your GA account), you will need to have all your linked-to-AdSense GA Profiles under a single GA Account. The above trick will help you get all your Profiles under a single GA Account, if you haven’t set it up that way.

        Reply
      • Parleo says:
        November 22, 2010 at 9:10 pm

        I believe that you can’t transfer historical Google analytics data to a new account.
        Another goodpost Glen.

        Reply
  11. Mikael Rieck says:
    November 22, 2010 at 2:56 pm

    Great post Glen. One thing that I think is important in terms of security (now that you ask for input) is to make sure that your business can keep going if something bad happens to you. I’ve personally spent some time outlining the business, stores passwords for every relevant service (ftp, hosting, email, paypal, aff. accounts, adsense etc.). You obviously can’t outline everything but I feel that it is important that my spouse/kids/family will be able to keep the income from my empire even if I am in a car crash, drowns or whatever can happen to us these days.

    The problem is that most of us think we’ll live forever and we won’t think of planning this until it is too late. Honestly, it makes me sleep better at night knowing that I have provided for my family even when I am no longer here.

    /MIkael

    Reply
    • Glen says:
      November 22, 2010 at 2:58 pm

      Hi MIkael,

      That’s a great suggestion. I’m not sure how I feel about it for me personally, but as it provides my income, I guess it is something I should be prepared for.

      Thank you!

      Reply
      • Mikael Rieck says:
        November 22, 2010 at 7:11 pm

        One of the things that motivated me (besides providing for those I love) was that if I didn’t plan for someone to take over, then the government and the IRS would take it all (or most). That would be unbearable. :)

        Reply
  12. Jason says:
    November 22, 2010 at 2:58 pm

    It’s refreshing to find many of your tactics mirror my own. Except for the Google Analytics stuff. Fortunately I use other means of tracking besides GA, like Mint and Reinvigorate. I’ve just recently started playing with separate hosting after one of my sites got hacked and it spread to ALL of them. A real pain in the ass.

    Reply
  13. Brandon says:
    November 22, 2010 at 3:10 pm

    Good post Glen, I’m going to try that using your timetable idea this week because I’m finding that I am taking far too long to complete tasks like writing blog posts. Hopefully this will make me more efficient.

    Reply
    • Glen says:
      November 22, 2010 at 4:55 pm

      Awesome, Brandon!

      Let me know how it goes :)

      Reply
  14. Mike Donghia says:
    November 22, 2010 at 3:12 pm

    What’s up Glen!

    Great post as usual, crammed with a ton of useful information. I started using the timetable method about a month ago and its been really helpful in managing a growing blog while trying to finish up my degree.

    Rock on my friend!

    Reply
    • Glen says:
      November 22, 2010 at 4:56 pm

      Hi Mike,

      I love hearing feedback about how well my ideas are working. That’s awesome.

      Best of luck with your studies :)

      Reply
  15. Devin Elder says:
    November 22, 2010 at 3:23 pm

    Hey Glen, great post! I found myself saying “exactly!” about a dozen times. I currently use about 80% of the tactics you mention, but getting to that point was hard-won.

    I highly recommend anyone starting out focus on your *process and systems* so that they scale cleanly.

    Google docs rules! – one trick is use to create a PHP redirect so I can just type in a simple URL to get to my stuff. For example, I’ll use mysite.com/marketresearch (or whatever) and have it redirect to a specific Google doc – this makes it super easy to get to from any computer. Of course, I leave the security settings so that only I can view the docs… and your suggestion on passwords is something I’ll implement too.
    —–
    @MIkael – Great point, I’ve been needing to do this

    Reply
    • Glen says:
      November 22, 2010 at 4:57 pm

      That’s an excellent suggestion Devin. A URL shortener could work as well :)

      Thanks!

      Reply
  16. Adam Lefever says:
    November 22, 2010 at 3:41 pm

    Great post on managing your Web Empire; a couple more things that have helped me:

    1) Leave my “investment” money in Paypal for purchases and monthly expenses.

    2) Limit Number of Projects – I used to think it was neat to think I could manage 20-30 Websites. (When in reality it sucks if they’re not all producing money…) For me, it took finding a successful process and some time to decide which of these Web projects I needed to kill. I honed that list down to the 8 most profitable sites. Since the goal was to make money and the site had good content, I would leave it live if it was producing at least 10 bucks a year in Adsense to pay for its domain name. (Figuring it doesn’t cost me any more to leave up, nor am I wasting time on it.)

    3) Seperate E-mails – I use GMAIL and YAHOO with the Firefox Webmail Notifier plugin, which is right-click to see new emails in any of my accounts. This helps me organize my multiple email accounts.

    4) Hacked Sites – Happens all the time; I know an affiliate who lost an $8k/month income because he self-hosted all of his sites on a single box and it got broken into and all of his data destroyed. I had one WordPress site get badly hacked last year, but thankfully wasn’t too malicious (just annoying) and didn’t reach my whole hosting account. These horror stories are real!!!!

    I like the second productivity tip; I generally set up daily “to dos” based on my schedule of things to write/ways to build links then work on them until they’re done. You are quite disciplined to manage your time like this every day, which no doubt attributes to your successes!!!!!

    Reply
    • Glen says:
      November 22, 2010 at 4:58 pm

      Adam,

      Exactly the kind of feedback I was looking for! Thanks for taking the time out to share your ideas.

      - Glen

      Reply
    • Chef Tony says:
      January 13, 2011 at 11:18 pm

      Great add on comment, question..

      By “self hosting” I’m assuming he was running a WP install on a Shared account? Better move to host on a cloud based redundant back up system instead? Can you give a few example companies, or maybe a particular thing to ask for from current host? (I use Godaddy now, probably switch down the road)

      Appreciate any info…

      Reply
  17. Peter Saydak says:
    November 22, 2010 at 3:48 pm

    Great post, especially for someone new to all this stuff.

    I have a slightly unrelated question for you though. I recently started following your site and your Twitter and I’ve heard you mention meditation a couple of times.

    I’m interested in learning meditation and it’s hard picking through all the junk on the Internet about the subject.

    I was wondering if you have any good links or advice about how to learn how to meditate since I’m kind of at a loss as to where to start.

    Thanks in advance.

    Reply
    • Glen says:
      November 22, 2010 at 4:59 pm

      Hi Peter,

      I haven’t read too much on the topic to be honest; I simply focus on my breathing (it’s really difficult) for 15 minutes every morning. It helps to clear my head and gets me ready for the tasks to come. Cross your legs, close your eyes, and just try to focus on inhaling and exhaling. Notice the feeling of your chest rising and falling. If you’re like me, you’ll find yourself thinking about other things every 20 or so seconds. Don’t stress, just go back to focusing on your breathing.

      If you can do this for 10 minutes, you’ll open your eyes and feel very calm about the world :)

      Reply
      • Peter Saydak says:
        November 22, 2010 at 5:02 pm

        I’ll give that a try then. Thanks a lot.

        Reply
        • Glen says:
          November 22, 2010 at 5:14 pm

          Have fun!

  18. Mark says:
    November 22, 2010 at 4:27 pm

    In general a good post and I didn’t realise it’s a bad idea to have all your domains under a single Analytics account – thanks!

    However, I do disagree with your approach to managing what you are to do each day. I find the best approach to focus on the key outcomes that I want to deliver, as quite often outcomes can drive a different approach than the one you originally envisaged and put down in a to-do list. Getting clear on the outcome, and WHY it is important, gives me juice to do things – obviously I schedule the things that have to happen at certain times.

    This, at least to me, is much better than thinking “it’s time to do item number X on my list”.

    Hope this provides an alternative viewpoint!

    Reply
    • Glen says:
      November 22, 2010 at 5:08 pm

      Hi Mark,

      I don’t think you’re disagreeing, I just think you’ve found a better way of doing things that works for you :)

      I have tried a similar method, and I just didn’t find it useful.

      Thanks for the comment

      Reply
  19. Hector Cuevas says:
    November 22, 2010 at 4:44 pm

    Hey Glen, another awesome post.

    You have a totally different take on getting things done than most people. This is the first time I’ve heard of stopping the task even if it’s not finished and moving on to the next one..

    Sounds interesting, I think ill give it a try..

    Thanks again
    Hector

    Reply
    • Glen says:
      November 22, 2010 at 5:10 pm

      Hey Hector,

      Thanks a lot for the kind words. Let me know how it works out :)

      Reply
  20. James says:
    November 22, 2010 at 5:02 pm

    Great Article!

    I waste so much time, and have been working on getting better with that. I think some of these tips may help me out.

    I’m currently in the process of moving the web hosting of all my sites to ec2. It took me a couple hours to get my head around the configuration of apache and dns zone files, but I did it.

    Reply
    • Glen says:
      November 22, 2010 at 5:14 pm

      Hey James,

      The first step is identifying what’s holding you back, so you’re on the right track. Thanks for the comment :)

      Reply
  21. Stuart says:
    November 22, 2010 at 5:10 pm

    Thanks Glen, for this excellent post. There’s a lot of interesting wisdom here and, although there is no perfect answer as you say, it’s comforting to know that there’s more than one way to reach the top :-)

    Reply
    • Glen says:
      November 22, 2010 at 5:15 pm

      Thanks Stuart,

      You’re welcome!

      Reply
  22. Ron says:
    November 22, 2010 at 5:19 pm

    Stellar stuff. I particularly like the idea of “not buying anything you don’t need”.
    I’d like to add the virtues of using Dropbox (http://www.dropbox.com/) as a means to sync all of your necessary files as well. This is good for those who travel a lot or have multiples work computers. They appear to be pretty secure, but no service is perfect I suppose.
    Another great tool is the Xmarks (http://www.xmarks.com/). It syncs all of your bookmarks across multiples workstations as well. Great stuff!

    Reply
    • Glen says:
      November 22, 2010 at 7:01 pm

      Hey Ron,

      Good to see you here. It has been a while! Thanks for the additions :)

      Reply
  23. Dana says:
    November 22, 2010 at 6:08 pm

    Glen, I love this post but it makes me realize how much work I need to do. (smile) As always, your content helps me to focus my time and efforts. I hope to use your tips to increase my productivity. Thanks!

    Reply
    • Glen says:
      November 22, 2010 at 7:01 pm

      You’re very welcome Dana,

      Glad you like the post!

      Reply
  24. Richard says:
    November 22, 2010 at 6:22 pm

    Hey Glen,

    Thanks for your great advices.

    You wrote that you do backlinking yourself, don’t you outsource that?

    Richard

    Reply
    • Glen says:
      November 22, 2010 at 7:02 pm

      I outsource part of my link building; certainly not all of it though. For example, when I write guest posts and link back to ViperChill, that’s seen as link building, and entirely done by me :)

      Reply
  25. Moon Hussain says:
    November 22, 2010 at 6:34 pm

    Damnit, late again! This is good stuff Glen, I know I struggle with schedules on a daily basis. If you don’t take a nice amount of time and define a system, it’s utter chaos. Who wants to create backlinks for 6 hours in a row?? Or design for 4 in a row?

    Hope you and Diggy can keep each other in check ;)

    Reply
    • Glen says:
      November 22, 2010 at 7:09 pm

      Thanks Moon,

      I’m sure we’ll be okay ;)

      Reply
  26. Naomi says:
    November 22, 2010 at 6:42 pm

    Great post. As well as ‘not buying anything you don’t need’ I’d add ‘not learning anything you’re not planning to use straightaway.’ The internet is an avalanche of information, it’s easy to get swamped and not implement anything.

    Also, I’ve found deciding the night before 1-2 things you think are crucial to do the next day is very helpful.

    Reply
    • Glen says:
      November 22, 2010 at 7:11 pm

      Thanks Naomi,

      I think at times it could be hard to categorise what information you’re planning to use, but I get what you’re trying to say. I really like your final point :)

      Thanks for the comment!

      Reply
  27. Eric Weidner says:
    November 22, 2010 at 7:54 pm

    OK – I’m an old man in the game – been designing and developing websites in San Francisco since 1997 – and I’ve seen it all. But, although I’m a grizzled cynic, I love your posts and your attitude. You remind me of what a thrill even small successes can be online and when you run your own business; particularly when they are the result of hard work.
    Cheers, Eric

    Reply
    • Glen says:
      November 22, 2010 at 8:00 pm

      I want to purchase your domain :)

      Reply
      • Eric Weidner says:
        November 22, 2010 at 8:29 pm

        Heh. I’d sell it, but my wife thought it up!

        Reply
  28. Karen says:
    November 22, 2010 at 8:15 pm

    Thanks so much for another awesome post where you give us your secret that work for you, Glen

    I think you hit on the head when you said that you wished someone else would write this, but then realized that the best way to get something done is to do it yourself. You’ve obviously learned this valuable lesson at a young age and are not waiting for anyone else. In fact, you are leading so many others down the same successful path with your valuable information.

    The tip to avoid every distraction and not to buy so much is very important, too. Especially, when it seems like everyone is pitching their latest course, ebook, product, what-have-you. You can get distracted from what’s important with so many offers – none of that will, let’s face, change your life if you missed (or delayed buying). Developing and sticking with system that works (and obviously you have a system that works) is really important.

    Thanks for sharing,
    Karen

    Reply
  29. Marco says:
    November 22, 2010 at 8:22 pm

    I don’t know Google Docs – maybe I should give it a try.
    What has helped me in my day-to-day work is using dropbox (another commentator already mentioned it), a place in the web where I can save my files. I am working at home in my apartment on two computers (PC and notebook). Before using dropbox, I always had to copy the files I was working on to a memory stick. Now I just have the files I work on in the dropbox. I even use dropbox as a to-do list: for each small task I have to to, I create a sub-direcotry with the name of the task. Once the task is done, I just delete the directory.
    Anyway, this is pretty much tactics-stuff while you talked about strategy – thank you for sharing your experiences in this blog post.

    Reply
  30. Brandon Yanofsky says:
    November 22, 2010 at 10:33 pm

    I really like the idea of the number calendar. Simplifies things a lot. I think I’m going to give it a try.

    Just to make sure, you only do this for tasks you do every single day?

    Reply
  31. Vince says:
    November 22, 2010 at 11:42 pm

    This is differently helpful. Since I have been on my own now for two months I have slowly been working on coming up with a system. This past weekend I ran all the numbers for my websites that I had been working on. This was because I was spending a lot of time on many sites. Once I got the numbers down in a spread sheet, I have been able to figure out where to best spend my time. Now I am focusing on those sites.

    Reply
  32. Contrarian says:
    November 22, 2010 at 11:45 pm

    Glen –
    You offer more bang for the buck than anyone else in the blogosphere – thanks a million!
    As for back up – here’s something your readers my find valuable: http://wordpress.org/extend/plugins/wp-db-backup/

    Cheers!

    Reply
  33. Vic Dorfman says:
    November 23, 2010 at 12:22 am

    Hey Glen, great content. (I’m not surprised!)

    Just want to say I’ve read almost all your posts and I think you do a great service to a lot of people.

    Thanks, brother. Keep on keeping on.

    Good Vibes~
    Vic

    Reply
    • Glen says:
      November 23, 2010 at 8:34 am

      Thank you Vic,

      I appreciate that.

      Reply
  34. Patrick says:
    November 23, 2010 at 12:37 am

    Sweet post Glen,
    I used to work from when I woke up to when I was ready for bed on my business, why? because I didn’t set myself any limits!
    Now I limit myself to 4 hours per day on the business and 4 hours per day on my side projects (affiliate sites, JVs etc).
    Has my business suffered? nope…
    You’re totally right, things will take as long as you give yourself to do them (within reason)…

    Reply
  35. Vinay says:
    November 23, 2010 at 1:08 am

    great post. love the timetable stuff. I have been working on a sales page for like 2 days lol!!! its my first one but its taking way longer than I expected…

    Reply
  36. Rosalina says:
    November 23, 2010 at 1:55 am

    I have some productivity tips!

    You have to be realistic with the tasks you put on your to-do list. I used to have things sitting there for ages and I just kept moving them to the next day, until I got sick of it and got rid of it. There are things you just know from the beginning you won’t do, for either lack of time or enthusiasm. Look back to how you normally work and don’t schedule 10 tasks in one hour.

    Also, when you’re making your schedule or to-do list, write *everything* you’re planning to do, including things like taking a shower, stopping for a snack, tidying up or making a few phone calls. It used to happen to me that I would plan to do something right after work and plan to finish by 9 for example, but then got caught up with trivial activities like sorting out a pile of clothes and then when I realized it was 12, wondered where my time went.

    I think only doing what’s on your plan (or timetable) is great advice, because, at least for me, if I did something to be considered productive, but wasn’t on my schedule, I don’t really feel like I did anything, because I wasn’t organized nor followed my own rules.

    By the way, great post, as usual ;)

    Reply
  37. Rajiv says:
    November 23, 2010 at 2:54 am

    Useful tips as pretty much everything else on this site.

    BTW I’m wondering if you have multiple sites/projects do you work on each one on a particular day of the week or do you finish one project and only then move onto another project? I found myself tied in knots trying to work on 5-6 websites at the same time. Now I work on only 2 at a time and its much better and also the quality is great (though the temptation to work on many is always there just to make more money with more websites).

    Also, for productivity I have found “The Pomodoro Technique” very helpful. Google for more information but it works on the premise work for 25 mins, take a break for 5 mins and repeat cycle. Take a longer break every 4-5 cycles.

    Reply
  38. Ralph Kooi says:
    November 23, 2010 at 2:54 am

    Hi Glen,

    Good info as usual. One of my friends, his PC just crashed and needed to submit a master paper on Monday.. happend on Saturday. Anyway all worked out well but that instigated me to do some research on backups and cloud storage. I’ve just signed up with Mozy (heard some good things) and also wrote a post on it on my blog: <a href="http://www.hothitmedia.com/the-top-8-cloud-storage-programs-review&quot; and perhaps its of some use. Tried to follow your lead with a lot of content but (slowly) getting the hand of it.

    Good advice about the one thing at at time philosophy, I am getting to excited about a topic, website or idea and buy domains but they end up on the backburner.

    Good luck mate!

    Reply
    • Glen says:
      November 23, 2010 at 7:58 am

      Hi Ralph,

      I could definitely know more about cloud storage options so I’ll check it out. Good to see you here.

      Reply
  39. John says:
    November 23, 2010 at 3:48 am

    I feel like I’m just repeating what everyone else has said.. but awesome post!

    I personally like to figure out my goals/outcomes before the day/week begins. On a Sunday night I’ll work out what I want to accomplish that week. I keep that on a small piece of paper which I keep with my planner, and each night I plan the following day, adding tasks from the to-be-completed list of things to do. Rather than just writing any old to-do list, this keeps me focused on exactly what I need to (similar to how you mentioned figure out where you’re most effective).

    Reply
    • Glen says:
      November 23, 2010 at 7:57 am

      Hey John,

      Thanks for the comment. Writing things down with a pen and paper is very useful for brainstorming, I’ve found.

      Reply
  40. Azad Shaikh says:
    November 23, 2010 at 5:51 am

    Awesome stuff Glen! I am bit confused about financial aspect of online business. I keep my income in paypal and spend them on my online expenses and only the remaining income I transfer to my bank account. I am still not paying any taxes but I think it’s time to start paying else I might find myself in trouble later.
    Keep posting Glen we enjoy it.
    Have a nice time. TC

    Reply
    • Glen says:
      November 23, 2010 at 7:49 am

      I wouldn’t admit that under your full name. Do you want me to edit your comment?

      Reply
      • Azad Shaikh says:
        November 23, 2010 at 4:00 pm

        No, it’s ok. Nothing to hide, it’s simply the truth. I appreciate you concern. Thanks Glen, you are a dude. :)

        Reply
        • Glen says:
          November 24, 2010 at 8:40 am

          Haha, no worries

        • Solomon says:
          November 27, 2010 at 2:01 am

          “I wouldn’t admit that under your full name. Do you want me to edit your comment?” Glen that was great advice and really funny that you said that i wouldn’t admit that under your full name i almost choked on my cough drop. I love that you really care about your readers. Thanks again for another phenomenal post i really got several key take away points. I really liked the numbers based schedule that seems like it could be super helpful i’m gonna try it out and i’ll let you know how it goes for me and some of the security precautions. Once again thanks for continuing to inspire people to be awesome (like you). Also im super jealous in a good way about your rooming with Diggy (he’s awesome) and im not familiar with the other roommate but it sounds like a great setup very social network-ish.

  41. Varinder says:
    November 23, 2010 at 8:58 am

    Wonderful blog post. I appreciate your attitude towards life and you are so young. I like this line, If you don’t know what you should be working on, you’ll find yourself working on everything, but not getting much done.

    Awesome
    Varinder

    Reply
    • Glen says:
      November 23, 2010 at 9:45 am

      Thanks Varinder :)

      Reply
  42. David says:
    November 23, 2010 at 9:41 am

    Out of curiosity, how do you keep track of all your websites? One giant spreadsheet?

    Reply
    • Glen says:
      November 23, 2010 at 9:45 am

      I don’t actually have that many anymore after selling most of them towards the end of last year, so the spreadsheet isn’t that big :)

      Reply
  43. Onibalusi Bamidele says:
    November 23, 2010 at 11:38 am

    Awesome post Glen,

    This is exactly what I have been expecting. Since you asked us to ask you questions and you answered mine about improving your productivity I have noticed an increase in my online productivity. This is the ultimate guide to being productive and I’ll implement the tips in it to take my online career to the next level.

    Thanks so much for the awesome post,
    -Onibalusi

    Reply
    • Glen says:
      November 24, 2010 at 8:37 am

      Hey Oni,

      That’s great to hear. I hope all is well with you :)

      Reply
  44. Roshawn @ Watson Inc says:
    November 23, 2010 at 12:54 pm

    This is another great post. There are some things that I plan to implement immediately. I like the productivity tips too just as much as I like the other tips. You have such pragmatic advice. Thank you for being so generous :) Cheers!

    Reply
    • Glen says:
      November 24, 2010 at 8:38 am

      You’re welcome Roshawn.

      Thanks for the kind words :)

      Reply
  45. ivan says:
    November 23, 2010 at 2:15 pm

    Hey Glen,
    Long time no see, I’m bit busy recently. To the point – my team is developing application that will solve one of mentioned problems. I would love to get you involved – however I don’t want to spam your readers here.

    Since you can see my email , drop me a quick contact to show you teaser website and reveal you what it is about. I promise, you will like it.

    This was another excelent read, if you can make topic for some next post “How to say no to good ideas and say Yes to great ideas”

    regards
    Ivan

    Reply
    • Glen says:
      November 24, 2010 at 8:40 am

      You can share which problem you’ve fixed here :)

      Reply
  46. Cara Stein says:
    November 23, 2010 at 3:17 pm

    Great advice! I’ve taken two weeks of vacation time from my day job to work on my own stuff, and I’ve been getting a lot done but not as much as I’d like. This was exactly what I needed to hear–thanks!!

    Reply
    • Glen says:
      November 24, 2010 at 8:40 am

      You’re welcome Cara!

      Reply
  47. Chris Guthrie says:
    November 23, 2010 at 6:57 pm

    If you use the same Adsense account for your sites (which I assume you do) then people can also find out the sites you own with your publisher ID as well. The way I look at it is that I’ll do as much as possible to protect the sites I’m worried about but if someone really wants to know what I have it’s pretty much impossible to stop them.

    Reply
    • Glen says:
      November 24, 2010 at 9:20 am

      Only if you’re using Adsense on all of them…

      Reply
  48. mk akan says:
    November 23, 2010 at 9:20 pm

    Great tips here Glen,
    i have just printed this post..i need to read it again and save it in hard copy and make reference to it later.meaning it is very helpful…
    i am doing almost everything you talked about here wrong..its time to make a change…
    thanks

    Reply
    • Glen says:
      November 24, 2010 at 9:21 am

      You’re welcome MK,

      Best of luck to you!

      Reply
  49. Ashley U. Porter says:
    November 24, 2010 at 4:53 am

    Wow, this is a very helpful article Glen. And the time management tips and organization tips are so resonating right now! Thanks
    ~Ashley~

    Reply
    • Glen says:
      November 24, 2010 at 9:22 am

      Awesome Ashley.

      You’re welcome :)

      Reply
  50. Darren (Green Change) says:
    November 24, 2010 at 5:17 am

    Another good reason to keep the AdSense, Analytics, email, etc accounts for different sites separate is that it makes it easier to sell the site down the track. You don’t have all your sites all tangled up together.

    Thanks for this article – I’ve not seen too many people discuss this aspect of “making money online”. Maybe because there aren’t many affiliate programs they can promote for it :-) . Keep up the great work.

    Reply
    • Glen says:
      November 24, 2010 at 9:22 am

      Hey Darren, that’s a great point.

      Haha, that’s probably true ;)

      Reply
  51. Ireti Paul says:
    November 24, 2010 at 10:38 am

    There you go again Glen. Valuable content. I like the aspect of tracking your finances and re-investing back to expand. Good tips all through. I salute greatly your level of insights.

    Reply
  52. Mark | Wealthy Affiliate Revolution says:
    November 24, 2010 at 10:41 pm

    Glen,

    Good stuff! I find myself struggling with more great ideas and projects then I have time for. Need to circle the wagons and regroup. Thanks for the great tips.

    -Mark

    Reply
  53. Soul Web Works says:
    November 25, 2010 at 4:20 am

    One hell of a post yet again. I personally think in the IM industry it is 60 % mind and 40 % work. It is really to easy to get distracted while working on something online. Establishing that focus takes some serious determination.

    I have been in the IM industry for the past 1 year and there are few things I have learned too. I wrote a blog post about it a while back. check it out http://soulwebworks.com/blog/internet-marketing-stratergies-that-have-worked-for-me/

    Reply
  54. ntathu allen says:
    November 25, 2010 at 9:52 pm

    Thanks Glen..am new to this line of work so appreciate your thoughtfulness in taking the time to share your insights…some of the analytic stuff was a bit OTT for me…but helped me realise the wider picture..so all good. Esp appreciate the timetable idea and leaving things when time is up….I will give that a go..very easy for me to spend all day “on one thing” and still have loads to do….thx Nx

    Reply
  55. Joe says:
    November 25, 2010 at 11:21 pm

    Hi Glen

    Very enjoyable post. I liked the idea of using the site domain name for the nameservers. Do you do this in cpanel ? If so, do you have to create a reseller account for each site that you create ?

    Thanks,
    Joe

    Reply
  56. Steven says:
    November 27, 2010 at 3:24 am

    Pillar post – awesome! Tweeted, Stumble’d and Facebook’d. Keep up the good work, ever since I heard of your site on the Smart Passive Income Podcast I have been absolutely loving the content!

    Reply
  57. Farouk says:
    November 27, 2010 at 12:38 pm

    very nice, thank you glen for the info:)

    Reply
  58. Max says:
    November 28, 2010 at 6:05 am

    Hi from Italy , Great post Glen I think this will help me…

    Reply
  59. James Mishreki says:
    November 28, 2010 at 9:19 pm

    Mr VC

    Awesome post, loving that I’ve only just stumbled across you, some awesome content on this blog. I just noticed on your Twitter how young you are! Did you learn everything as you went along or did you work at an agency or something first then decide to go at it your own?

    I’m in the process of setting up my own social media business but its all new territory for me to be honest, very excited about it though. My main concern is my ability to tie social media in with a company’s current strategies, but I’m sure I’ll learn as I go. Can definitely pick some helpful points up from this article re organisation, as right now (as you can imagine) I’ve got a zillion things to do and read!

    Thanks again

    James

    Reply
  60. James Mishreki says:
    November 28, 2010 at 9:23 pm

    OK well I just found your bio explaining what exactly you’ve done since 15 so ignore my question about that! Still curious though – would attribute your success to talent or simply hard work and being in the right place at the right time?

    James

    Reply
  61. Atlas Mckenzie says:
    November 29, 2010 at 2:16 pm

    Hey Glen i loved this post on productivity as i am now creating a business around my lifestyle, so many people do it the other way round….ooopppps..i have optimized your technique a little for my own projects….and it works like crazy…..the past four days have been my most productive ever….i use to work endlessly on campaigns, take a whole day to edit a simple video, loose sight of my objectives for the day….all that kinda cool stuff…..i have so much more free time now to do things i want….you know….the reason why we are all in this game in one way or another…

    Just wanted to say a big thank you….and keep doing what your doing.

    Reply
  62. Usman says:
    November 29, 2010 at 7:22 pm

    Yes I also agree that one should not waste money after he started earning through the Internet. I think one should hold money for some months and concentrate on the website. I think even after reaching top 1000 Global Websites a Blogger should not give up his efforts and should keep trying to improve his Blog or Website

    Reply
  63. J says:
    November 29, 2010 at 10:51 pm

    Hey Glen,
    This question is a bit off-topic from the post, but I was wondering where you get all your character images from for your blog posts? Is there a certain site that’s got a bunch of them, or is it your own personal collection?

    I see a lot of different blogs use similar plain white characters but I was never sure where to download them from so that’s why I ask. Thanks for the help.

    Reply
  64. Richard says:
    December 1, 2010 at 10:00 pm

    Wow Glen,
    Did you see that the official clickbank twitter recommended you saying:

    “If you’re not following and reading @viperchill, you really should be. He’s a super smart Internet marketing & SEO guy.”

    Nice!

    Reply
    • Glen says:
      December 3, 2010 at 5:08 pm

      Yeah, I liked that!

      Reply
  65. Leigh says:
    December 2, 2010 at 10:24 pm

    Great post Glen, thanks for being so refreshingly transparent with your online strategy.

    Personally, I like to pin up a new A4 sheet on my noticeboard each morning, outlining my ‘standard tasks’ for the day and incoporating the ‘improv tasks’ as they crop up. At the end of the day, I then transfer any outstanding tasks to the next days sheet. A little tedious, but it works for me.

    Also, for anyone living a flexible, single life based around work… google ‘polyphasic sleep cycle’ – it’s fantastic for making most of each day (have you considered this Glen?).

    Thanks again, Leigh

    Reply
  66. Rob says:
    December 4, 2010 at 7:21 am

    This post is worth it’s weight in gold! I had been thinking a lot about how I could diversify and minimise risk, so this post couldn’t have come at a better time. Have you found any downsides to using GetClicky? Do you ever miss Google Analytics? SEO hosting seems very cheap… Do you host all your websites on it? I have been looking to move away from shared hosting, so am searching for another reliable host. What os their customer service like etc?

    Reply
  67. adam says:
    December 7, 2010 at 11:19 am

    Great post and love your blog glenn, I just find it when a friend told me.

    Also 100% agree with getclicky, i’m going to recommend it on my blog. Since a freind recommended it to me, I’ve gone from the free version, upgraded to add more sites and then upgraded again lol!

    Reply
  68. Christina Crowe says:
    December 7, 2010 at 10:30 pm

    Hey Glen,

    I love your timetable idea! I didn’t realize it, but that has been something I’ve been doing unconsciously as I work on tasks, just to keep things interesting. I can definitely say that it does work, and, if you dread a specific task that needs to get done, you can work on it more enthusiastically knowing that you don’t have to keep working on it until it’s finished.

    Great tips!

    Christina

    Reply
  69. Ian Daniel says:
    December 8, 2010 at 11:53 am

    Maybe a bit late but here goes, quick-fire in no particular order… Many have been touched on already. Some may work for you, some may not. We all have different personalities and that’s what make the world go round!

    - Do what feels right on the day… “What Ian, you don’t have to follow your boring, energy sapping To-Do List?” Nooooo! Be flexible, be creative, have fun doing this stuff. If you’re mid-flow writing good copy and you are “in the zone” don’t stop now, keep going and tap into that place where things just happen. This is meditation in itself. This is being in the moment, very important.

    However if you’re working for clients then a good SS is all you need, schedule you’re time in here using blocks of colour for each client in a calender type layout.

    This use of a Spreadsheet can also work for outsourcers, accessible by everyone involved via Google Docs as one method. If you have money software like Basecamp is good. But remember all this “efficiency saving software” often simply gives a solution to a problem that never even existed. Its often written by coders for coders to make them money. KISS!

    - Contrary to the above, sure keep a list of things that need doing, you’re master list so to speak. Try each night pulling 6 main items off and putting these onto a postcard or small scrap piece of paper or into your notes on your pc, iPhone or similar. This is called the “Daily Success 6″.

    - Like Glen says use Google Docs. Use can create magic with a simple Spreadsheet (SS), Word Processor (such as Word if you prefer it on your PC), etc. If you don’t want to do it in the cloud (saved on a server) or you don;t have Microsoft Office, grab OpenOffice for free!

    - Agree, for brainstorming a good ole fashioned pen and paper is great. For efficiency use an electronic notepad (app available on iPad – not sure about Android) and transfer this to PC to store for future ref or to convert into MindMap, etc.

    - MindMap, I use MindManager by MindJet or Visio for planning sites from top to bottom. Again a piece of paper is fine. MindMapping is a beautiful thing for all kinds of things in business!

    - Use OneNote or EverNote to keep every piece of “braindump” or things done for future ref. Organize into Business and Personal or what works for you.

    - Watch your costs. The less you spend the more money you make! Many people have to go broke or bankrupt first before really internalising this. I was close in 2004 but learned more than at any other time. Detail in a simple SS your monthly expenses/outgoings call it what you will. What can you bin? If you are part of a membership that is draining you of $97 every month, etc (i know a lot of you reading this are) – If you’re not using it, kill it… today! That’s now $97 more profit for you.

    - Security, not much to say on this. Backup yeah including your personal stuff. For example I’m big into torrents (don’t tell my ISP) and have a good 2 Terra of music, video, audiobooks, etc. BTW this is just another cost cutting strategy! So I store it all on a external HD and instead of uploading all this to the cloud (costs too much) I sync this daily to another external HD (normal hard drive in a cage and cost about £35) and then bang this in a metal safe every night. Works for me!

    - If you are building a network of sites, think will you be selling these in the future individually or as a whole. What is the best way and most efficient way to keep everything together so a potential customer can take the reigns seamlessly.

    I’m doing this for my network of affiliate sites right now in the health and wellbeing market, plus I have experienced this having sold 3 e-commerce networks previously (my life from 02-09). I just bundle all of my analytic’s and adsense together. Security, spying eyes, who cares. When they see my stats they will feel nauseous anyways at the SEO prowess! Sod em!

    Email and RSS:

    - Email newsletters and RSS. I bet you this kills your readers’ time Glen more than anything. The big syndicate IM’s slamming you with emails daily. I’ve been online since 02 so follow about 100 IM’s including bloggers like Glen. I split these into the following which is pertinent to my business and my personality, learning and knowledge, assimilation style.

    I create a separate gmail for each big IM (Internet Marketer) I follow. For example my/your business is called mybusiness.com I follow Frank Kern. So my email for Frank’s newsletter is mybusiness.frankkern@gmail.com

    Why do this? Well 2 or more reasons, some below. If i pile all these together it would be a daily avalanche of emails. Many marketers bang on about the same ole stuff for weeks, so in essence I can get the feel for the latest info by ducking into each, once a week, once every 2 weeks.

    Also you get a great template for your own email marketing: Headlines, Intro copy, style, close, etc. A resource structured nicely for future reference.

    For my main email newsletters that I like to view daily I have, as a taster (these are what juice me – ecommerce, blogs, affiliate, seo, tech, news, etc) So for each of these main subjects I have a gmail where I subscribe to my faves. Glen is on my mybusiness.blogs@gmail.com, all my SEO newsletters go to mybusiness.seo@gmail.com, all my bills for my online work goes to mybusiness.admin@gmail.com

    Each of the main items above, my most popular, seo, blogs, tech, i also subscribe to the RSS feed. I can then either read an email or RSS feed on my PC, Mac, iPhone, whatever how it suits me in that moment.

    All of your Gmails can synced using various Apps be it in Firefox or Chrome.

    For a Calender I simply use my main Gmail which is mybusiness.admin@gmail.com and sync this calender to my iPhone covering all my business and personal items.

    - Use Lastpass for all your passwords. I use Chrome browser and also have various other cool “extensions” such as last pass.

    - This should have been no. 1 but its a good place to end this rant. KISS – Keep Things Simple Stupid! Have a good look how you do things, what kills your time, what make you feel sick when you think about it. SORT THESE FIRST and KISS!

    All the best
    Ian

    Reply
  70. TechNina says:
    December 12, 2010 at 7:58 am

    This is one of the best article’s I have read in the recent times.
    Thank you Glen !

    Reply
  71. Eleazar says:
    December 12, 2010 at 12:44 pm

    Nice presentation of tips that are worth trying. I’m glad I subscribed your email subscription. I may avoid missing your viral marketing tips for online success.

    Reply
  72. IPADO says:
    December 15, 2010 at 9:15 pm

    Hi,
    Waw, Thanks for this is a very helpful article Glen.
    And the time management tips and organization tips are so resonating right.

    Reply
  73. Sean says:
    December 16, 2010 at 4:18 pm

    Hello Glen,
    I just stumbled upon your site this week and I’ve got to say I’m very impressed. Excellent content. Well written and thought out. I see your site being one I return to often, if not daily. I’m looking forward to reading more of your older posts, seeing your new posts, and learning as much as I can from your experience. Thank you for sharing. This is a site I feel confident about sharing on my site as a valuable resource from someone who is doing it right.

    Thank you again for sharing some great content.

    Wishing you the best…. Sean

    Reply
  74. Danny H says:
    December 16, 2010 at 9:43 pm

    I have been reading your blogs for about a year now and you always have some VERY helpful information!!! Cant wait for your next post!!

    Reply
  75. Ryan @ Your Milwaukee Condos says:
    December 16, 2010 at 10:46 pm

    Glen, I definitely agree with you about keeping the amount of projects you have to a manageable number… went on a blogging spree a few years back and felt like I was running around like a chicken with his head cut off. 10 or less is manageable for me.

    Reply
  76. Andy Nathan says:
    December 17, 2010 at 5:59 pm

    Great strategies for success!

    Reply
  77. Bartek Szkurlat says:
    December 22, 2010 at 3:51 pm

    Great post indeed. As always entrepreneurial stuff get easily contradictive. For example, that you should outsource and free your time contradicts “If You Can Do Something Yourself, Do It”. It important to emphase that as an entreprenuer you should have different focus and priorities during different phases of your business/project.

    Good pointer about using different Google Analytics accounts!

    Reply
  78. padma says:
    December 23, 2010 at 12:18 pm

    A quick visit to browse the great many tips on your blog.wish you merry Christmas and a prosperous 2011.

    Reply
  79. Cool Guy says:
    December 25, 2010 at 7:34 pm

    I agree we should not engage in multiple Projects that may distract our attention from one single project. It is better to focus on one or two projects at maximum if the Internet Empire is to be created

    Reply
  80. bern says:
    December 26, 2010 at 4:26 am

    Whats the name of the ‘nifty spy tools’?
    thanks

    Reply
  81. mohan says:
    December 26, 2010 at 2:37 pm

    Excellent post Glen…recently i found your blog in Google search ..impressed by your in depth explanation of blogging concepts(i am a newbie) i read almost all the posts…Specially your posts on $1Mn Project are amazing but i am disappointed to see there are only 4 posts on that project..Could you please post the updates on $1Mn Project..give its Name if possible ..i am very excited to visit that blog!!…I must tell you that i could sense your sincerity to help newbies(experienced) in every post of yours…

    Reply
  82. paras dahal says:
    December 28, 2010 at 12:00 pm

    Hi Glen,

    This post is good as always. But it has already been over a month and you’ve not written anything? It feels strange as I return everyday but get nothing. Are you busy or are you dead (I dont hope so) ? But I wish you to write soon.

    Cheers

    Reply
  83. Chris says:
    January 1, 2011 at 7:53 pm

    Looks like I’m a bit late at this (RSS Reader wouldn’t pull up your feed), but here goes. “Don’t work on too many projects” – I think this was (probably still is) the main reason I didn’t get my job done as I wanted to. I always find myself working on a project but thinking at another project I started but forget/never had time/didn’t feel like finishing it. I’m now trying to dedicate a certain amount of time for a certain project and stick to it. It works sometimes and I’m hoping I’ll accomplish a lot more now.

    Reply
  84. Christof Coetzee says:
    January 2, 2011 at 6:22 am

    I believe its not a bad thing to outsource.
    One person has the capacity of 1 person and by outsourcing to 5 people you instantly get the capacity of 5, obviously at a lower profit margin, regardless, this is how most wealthy people operate, by delegating work and managing the higher processes… in essence this is also how affiliate programs work.

    Reply
  85. Jeff Babcock says:
    January 4, 2011 at 6:46 pm

    Glen,
    I’m still getting my feet wet in this diverse and often confusing and contradictory world of Internet Marketing, Blogging for Business, etc., and I’m just developing my first website (in WP, of course). Having read a LOT of blogs and websites over the past several months, done a lot of reading (print, e-books) and purchased some courses – some decent, mostly rubbish, I want to express my appreciation to you as one of those I’ve identified as an ideal mentor and leader in this challenging and rapidly evolving world. This is yet another outstanding column filled with excellent, immediately applicable, and very useful content that you deliver consistently.

    Thanks very much for your contributions to the field and to all of us who desire to move into and join you and other top flight Internet leaders!!

    Reply
  86. Note Taking Nerd #2 says:
    January 5, 2011 at 8:15 pm

    Your advice about using Google Docs so that you can access all of your info from any computer is brilliant.

    The Chief nerd has blown up 2 computers in the last two years and lost a butt load of work or… if the work wasn’t lost and could be recovered, he was de-railed for at least a week waiting for the data to be recovered. This problem would’ve never happened had the data been backed up online.

    My solution to this problem is a little bit different from yours though. I favor the site dropboxdotcom. They’re an online file storage company that gives you 2 GB of space for free and if you pay something like 10 bucks a month you can have around 50GB or more to play with.

    I have all of my active projects and work documents backed up there. I can access them from any computer on the planet because even on a mac I can convert docs through Google. But I’m not on the Google Docs band wagon yet so let’s me still create in Microsoft Office and in an emergency, convert from any computer to Google Docs.

    What I also like about dropbox is that it has a brain-dead simple to use app for smart phones that makes accessing the documents not easy to access and read, but easy to send. With the Gigabytes possible to store there you also get the comfort of knowing you can access your audios and videos too. No more worrying about having to re-record another podcast or modules for a program you’re selling.

    And what’s cool is that it’s a “Click Save Once” activity. I save anything I want to a folder on my computer and it’s available on my computer as well as the cloud unlike the saving twice that goes on when you back up to an external drive. Yeah, I’m lazy. :-)

    If you go to Google and type in site:lifehackerdotcom dropbox organization you’ll find a ninja way to everything tidy.

    Reply
  87. James says:
    January 10, 2011 at 12:19 am

    A very good read – Will definitely follow this! Quite an inspiring success story.

    Reply
  88. Jon says:
    January 10, 2011 at 2:59 pm

    This is what stood out for me:
    “tasks tend to take as long as the time you allocate to them.”
    Couldn’t be more true. I found that if I make a list (akin to a food shopping check list) before I sit down to do online work I stay on track and avoid distractions. A little planning and discipline gets the job done in one sweep rather than being vulnerable to every flashy animation, lolcat, and YouTube video.

    Reply
  89. zombie me says:
    January 13, 2011 at 10:18 am

    Hi,

    This is great stuff. Wish you wrote this earlier. I won’t be banging my head searching high and low for this stuff.

    Reply
  90. Avery Roberson says:
    January 16, 2011 at 4:11 pm

    Great info man, I just started doing IM and bloggin about a month ago and I’ve got your site booked, its a wealth of information. Hope to continue to learn from you.

    Reply
  91. Rich says:
    January 16, 2011 at 8:26 pm

    Hi Glen,
    I really appreciate this information as I get started on my own huge growing profitable internet Empire! Well, maybe if I follow your advice and example I can get a few profitable websites up. I found you when listening to Pat Flynn’s new Smart Passive Income podcast and I’m so glad I did. Thanks for sharing all your knowledge.

    Reply
  92. boron says:
    January 26, 2011 at 7:25 am

    Thx, very helpful ideas… I really admire your job how did you manage all you managed especially at your age

    Reply
  93. David King says:
    January 26, 2011 at 10:56 pm

    Wow, great post! I found this from justin brooke’s blog and sure glad I did!
    I got a few nuggets in hear that I have heard about before that I will need to put into action by reinvesting into my business.

    I appreciate it!

    David King

    Reply
  94. Jake Halstrom says:
    February 9, 2011 at 11:36 am

    Great article! One can only hope. Three years of hard work produces an average of $60.00 a month. I think the WWW is overpopulated and under-funded. I made a six figure income up until the 2nd great depression working in large corporate IT shops. Now outsourcing and blundering government officials have taken that away.

    Reply
  95. Cassie Lang says:
    March 22, 2011 at 2:31 pm

    I just stumbled across your website and I am so glad I did!! Your articles are straight to the point and inspiring, thanks!

    Reply
  96. Stiller says:
    May 22, 2011 at 11:28 pm

    Would you want to consider exchanging links?

    Reply
  97. Kim says:
    June 2, 2011 at 5:33 pm

    I rarely take the time to comment on blog posts but this was awesome. Absolutely great article with much excellent advice! Thanks!

    Reply
  98. Loya says:
    June 26, 2011 at 10:06 am

    Cool article, its amazing that your giving away this information for free

    Reply
  99. Abyooda says:
    January 22, 2012 at 7:08 am

    wonderful stuff :)

    Reply
  100. mary corsets says:
    April 9, 2012 at 1:56 am

    Thank you for sharing this amazing.. I hope I can replica this and also stink to it.

    Reply

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    Hey, I'm Glen. In February 2009 I quit my full-time job and have made my living from the internet ever since. Having previously worked as the Social Media Manager for the likes of Nissan and Hewlett Packard, I took my skills and successfully applied them to my own projects. ViperChill is the place I share everything I've learned in order to help other people make a living online, and to live in the Cloud.

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